How to Make a Part # Number

1. Go into QuickBooks and bring up your item list.  Go to the top of the page and click on lists, then click item list.
2. Once the item list is opened, go to the bottom of the page, and click on the item arrow, then select the NEW option.
3. You will first select the TYPE of inventory part # you are creating.  All items sent to any customer are going to be an “Inventory Part”.
4. Create the Item name/number.  See the sheet regarding how to make part #. The sheet is located in the following: Shared drive>BTW DropBox>Work Procedures>Part Numbers> Badger Part numbering system and new part number explanation.
5. After part # is created, you will choose the subcategory:
   • A = assembly
   • BR = brakes
   • BRG = bearings
   • CO = couplers
   • F = fenders
   • HU = hubs
   • JA = jacks
   • LI = lights
6. Enter manufacturer part # – this may be BTW’s part number or a different vendor depending on who supplies this to Par.
7. Enter product description with as much information as possible in both description boxes for both purchase info and sales info. Make sure brands and all specs are noted in both.
8. In the cost area enter the cost that we pay the manufacturer for this particular part.
9. Fill out the COGS account info from the drop-down menu. All these parts will be a COGS- in whatever particular category the part is from – for example, COGS – Lights & Wire Harnesses.
10. Select the Preferred Vendor from the drop-down menu.
11. Select the income account – will always be “sales – and whatever category the product is”  For example:  Sales- Lights and Wire Harnesses.
12. Asset account needs to be set to 124-Inventory.
13. Fill in all the custom fields that you have information for – BE AS DETAILED AS POSSIBLE in both custom fields and descriptions.

**Any questions see Maureen B or Sarah G

Last Updated on August 15, 2023 by Adam